HR and Administration Officer

TITLE:Human Resource & Administrative Officer
TEAM/PROGRAMME: HR & Admin Team

Specify in your Cover letter your preferred location.
**LOCATION: Lagos 1 position

Ondo 1 position
*GRADE:4*

CONTRACT LENGTH: 1 year
**CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:
The role holder will be responsible for the provision and management of effective HR and administrative services in the Lagos and Ondo office repectively. The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems.

SCOPE OF ROLE:
Reports to:Field/Program Manager

Staff directly reporting to this post:Admin Assistants and Cleaners

Budget responsibility:No

KEY AREAS OF ACCOUNTABILITY:
Recruitment

• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation

• Assist Field Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures.
• Assist with the analysis of HR needs of the programme and look for sustainable solutions. *Provide a generalist HR service to managers across a full range of HR issues

Human Resource Management

• Assist the Human Resource Manager in the CO in the development of annual needs for development / training through the formal performance review process.
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the SMT or as requested by supervisors.
• Provide support to supervisors to arrange training opportunities for staff.
• Preparation of consultancy contracts for national consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Administration and Office Management

• Management of office facilities and travels for the Ondo field office.
• Ensure the Ondo office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Oversee the maintenance of the office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money.
• Manage and supervise the Administrative Assistants and Cleaners
• Liaise with Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively.
• Manage contractual agreement for the office, liaise with relevant Admin staff at the CO (Country Office) to initiate a rent renewal request and onboarding.
• Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines

Travel, Logistics & Events

• Oversee the management for all travel, and accommodation for visitors, consultants, and staff on official Save the Children business in Ondo. Ensure that travel is on schedule and cost effective and that visits to Ondo state programmes occur with a minimum of disruption and downtime.
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes.
• Safeguarding:

• Act as a safeguarding focal person in the state to enable all functions fulfil their safeguarding responsibilities.
• Assist in organising and facilitation of safeguarding induction for newly recruited staff, volunteers, beneficiaries, stakeholders and partners in the field office.

Carry out any other duties either in addition to or responsibilities outlined above which may reasonably be required from time to time.

Working Contacts

Internal: SO Management team

External: Other INGOs, Statutory bodies

*BEHAVIOURS (Values in Practice *)

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex se