Adminstrator

Administrator

Summary

Primary responsibilities

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancellations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.

Skills:
The incumbent must demonstrate the following skills:
Team building - Bookkeeping skills - Analytical and problem solving skills - Decision making skills - Effective verbal and listening communications skills - Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level - Stress management skills -Time management skills.

Professional User Of Social Media

Good Expertise and Handling of HR rules and ways to apply

Salary: E£4,000.00 - E£7,000.00 per month