Descrição
Basic Information
Fasmatech is a high technology company focused on mass spectrometry and ion mobility instrumentation design and development. Combining advanced ion optics, RF transfer lines, ion trapping technology, time-of-flight mass analyzers and ion mobility cells. Fasmatech offers unique instrumentation platforms supported by state of the art electronics and control software.
We are looking for a Personal Assistant to join our team!
Responsibilities
- Manage Excel templates for leaves, cash flow, expenses, and work hours
- Handle invoices, maintain records, and track history, ensuring compliance with different invoicing processes and custom procedures
- Communicate effectively in written and verbal English, including telephone communication
- Organize and coordinate customs clearance procedures
- Support accounting tasks as needed
- Manage travel arrangements, including hotels, reservations, and flights
- Handle credit-related tasks
- Undertake various administrative tasks, including shipments from/to suppliers, logistics coordination and office management
- Occasionally engage in external activities such as visits to public agencies or bank
Basic Requirements
- Proficiency in Excel, including functions and algorithms, with experience in templates for leaves, cash flow, expenses, and work hours
- Ability to manage invoices, maintain records, and track history, with knowledge of different invoicing processes and customs procedures
- Experience in managing travel arrangements including hotels, reservations, and flights
- Excellent written English skills and verbal communication skills
- Strong organizational skills, particularly regarding custom clearance procedures
- Excellent communication skills, including telephone etiquette
Good to Have
- Familiarity with ERP systems is beneficial
- Previous experience in an accounting environment is ideal
- Ability to manage credit-related tasks