Events and Hospitality - Assistant Manager

Events and Hospitality - Assistant Manager

Introduction

EY is a global leader in assurance, tax, law, strategy, transactions and consulting.

The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY, the fastest growing of the Big 4 firms in Ireland, has an ambitious growth plan over the next number of years and our Markets team is central to that delivery. As part of a global organisation, we leverage both global and local capability and opportunity to best meet our business priorities and demands.

Position: Events and Hospitality Supervising Associate (AM)

The Markets function within Central Business Services (CBS) plays a critical role in helping deliver against EY’s purpose and vision, by delivering distinctive, client-centric marketing, brand, communications and business development initiatives, that have a measurable impact.

In line with our recent and projected growth, we have an exciting opportunity for a position within our Marketing team for an Events and Hospitality, Supervising Associate (AM). This is a great opportunity to join the EY Ireland Markets team, helping the business to win in the market, through enhancing client relationships, supporting opportunities for revenue growth and strengthening our brand, via our impressive programme of strategic events and corporate hospitality.

This is a role within the Marketing team, reporting directly to the Head of Events and Sponsorship.

The Events and Hospitality Supervising Associate (AM) will:

• Support in the planning and execution of a wide range of client events; including breakfast briefings, seminars, roundtables, conferences, hospitality events etc
• Have experience planning and executing virtual events and knowledge of virtual event platforms
• Be proactive, resourceful and take ownership of projects while working closely with the Head of Events and Sponsorship
• Attention to detail and ability to drive event execution through timeline management, deliverables, team accountability, issue/risk management
• Manage negotiations and relationships with external suppliers, specific to the firm’s events and sponsorship needs.
• Help drive and embed the EY brand to ensure effective execution in events logistics and production.
• Develop detailed project plans for selected events, in conjunction with key stakeholders in the business.
• Maximize the firm’s visual identity and brand messaging across all events activities.
• Manage all end-to-end elements around key events: room/venue bookings, catering, collateral production, preparation of delegate packs, mailings, registration etc.
• Ensure effective communication and promotional activities around events for internal and external purposes.
• Manage key event budgets
• Build invite lists for events and manage RSVPs, providing regular updates to the events team
• Be present at events for set-up and execution of the event.
• Attending to the registration desk and greeting attendees on arrival
• Create delegate packs and briefing packs for key events
• Support post event evaluation including compilation of post event review and survey

Knowledge and Skills Requirements:

• Good experience of strategic end-to-end event management, ideally from a financial or professional services background.
• Experience of working in large/matrix organisations, balancing multiple stakeholder requirements
• Experience of using marketing databases
• Experience in budget management
• Proven track record of managing external suppliers
• High level of accuracy and attention to detail

Role Requirements:

• Minimum of Bachelor’s Degree in business, marketing or a related discipline.
• Minimum of 3 years’ experience of end-to-end event and production management ideally from a financial or professional services background. Alternatively, agency experience of working with large corporate accounts