Descrição
Education & Experience:
- Bachelor's degree in a relevant field (e.g., Business Administration, Office Management) or equivalent work experience.
- Proven experience in document control, preferably in an accounts or finance-related role.
- Strong understanding of document management systems and processes.
DUTIES & RESPONSIBILITIES:
- Follow confidentiality standards as prescribed by the company.
- Handle the intake, scanning, verification, and storage of documents.
- File and archive relevant documentation in an organized and systematic manner.
- Assist the employees or auditor in accessing or retrieving files when required.
- Design templates and for various document types and maintain document databases.
- Check documents for compliance with standards and legal requirements as they are prepared.
- Control the flow of documents in and out of the department, tracking their movement and maintaining records.
- Report any errors or changes regarding document storage promptly.
- Ensure the proper disposal of confidential documents in compliance with company policies.
- Update and maintain documents and records management system.
- Maintain the security and confidentiality of all documents.
- Review and update technical documents.
- Distribute project-related copies to internal teams as directed by the department head.
- Prepare ad-hoc reports on projects based on directives from department reporting heads.
- Adhere to company procedures and guidelines.
- Verify and file all contracts according to prescribed standards.
- Ensure all store receipts are properly signed and stamped by receivers.
- Verify that all LPOs (Local Purchase Orders) are appropriately signed and filed.
- Fulfill any additional requirements requested by the organization to improve the functions, processes, and procedures.
Experience:
- Document Control Management in Accounts and Finance: 2 years (required)