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About us
Your next great job opportunity may be here at Cochrane Ventilation! We are a growing family-owned business in Wilmington, Massachusetts seeking an experienced Accounts Payable/Receivable Specialist to join our staff.
Our company has been in existence for 75 years, providing exceptional service to our customers, growing the business, and training and developing our employees to become their best. We value integrity, teamwork, innovation, and quality in all that we do and there is a real sense of community here. You’ll find an approachable, collaborative team throughout our organization and a fun, casual corporate culture.
Summary
Accounts Receivable
- Enter customer payments into QuickBooks Online (QBO)
- Process and post credit card payments QBO
- Record loss/damage payments QBO
- Process and enter bad debt write-offs accurately and in a timely manner QBO
- Deposit checks twice weekly
- Manage and maintain online invoicing platforms
- Handle collections on past-due accounts and maintain the Overdue Invoices Spreadsheet
- Reconcile monthly credit card payments
Accounts Payable
- Assist with cash management tasks
- Manage and distribute petty cash
General Office Responsibilities
- Maintain a tidy and organized office space
- Ensure printers are stocked and breakrooms are supplied
- Order office supplies, equipment, and furniture as needed
- Coordinate with vendors for repairs and maintenance
- Perform daily scanning of documents and files
- Process and track customer and vendor Certificate of Insurance (COI) requests
- Serve as backup to the Office Manager
- Complete other duties as assigned by the Office Manager
Reception & Communication
- Provide friendly and efficient front office support, greeting visitors and answering phones
- Manage and distribute incoming/outgoing mail and packages
- Help guide visitors and callers to the right point of contact
- Manage and communicate on-call schedules and other staff calendars
Travel Coordination
- Coordinate travel and lodging arrangements
Technology Management
- Assist in maintaining office technology (computers, printers, software)
- Troubleshoot basic IT issues or coordinate with IT support
Qualifications
- Quickbooks Online experience required, 3 years or more, must be highly proficient.
- Must be technically savvy with Microsoft Office Suite, and have advanced MS Excel skills (creating spreadsheets and using financial functions). Google Suite is a plus.
- Minimum of four years of financial experience preferably as an Accounting Specialist or similar role.
- Prefer Associate’s degree or higher, or certification in finance, bookkeeping or related field.
- Strong knowledge of accounting and bookkeeping procedures.
- Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and document preparation.
- Professional demeanor, phone manner, and the ability to handle confidential information with discretion.
- Demonstrated ability to build productive relationships across teams and departments.
- Team player but capable of working independently without supervision.
Schedule:Full-timeMonday to Friday, onsite 5 days per week.
Location: Wilmington, MA
Compensation & Benefits
Salary Range $60, 000 to $70, 000 commensurate with experience.
Benefits Package Includes:
- 401(k) with company match
- Health insurance
- Dental Insurance
- Vision Insurance
- Paid vacation, holidays, and sick time (as outlined in the employee handbook)
Please note that applicants must be legally authorized to work in the United States for any employer. Cochrane Ventilation does not provide employer sponsorship.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Wilmington, MA 01887 (required)
Ability to Relocate:
- Wilmington, MA 01887: Relocate before starting work (required)
Work Location: In person