Administrator

Role Overview

As an Administrator with Elm Homecare, you will play a central role in supporting the smooth day-to-day operation of the service. This position combines administration, HR support, finance assistance, and reception duties, ensuring high standards of organisation, compliance, and communication across the service.

You will be a key point of contact for staff, service users, families, and external stakeholders, contributing to a professional, welcoming, and well-run environment.

Key Responsibilities

Reception & General Administration

• Manage diaries, meetings, correspondence, and filing systems (electronic and paper).
• Maintain accurate records in line with data protection and confidentiality requirements.
• Support service coordination through scheduling, documentation, and reporting.

HR Support

• Assist with recruitment administration, including job postings, interview coordination, and onboarding paperwork.
• Maintain staff files, training records, Garda vetting, and compliance documentation.
• Support HR processes such as leave tracking, timesheets, and absence records.
• Assist with preparation of HR reports and documentation as required.

Finance & Payroll Support

• Support payroll administration, including timesheet collection and basic checks.
• Assist with invoicing, expense processing, and record-keeping.
• Maintain accurate financial and administrative logs in line with internal controls.
• Liaise with management and external accountants where required.

Compliance & Quality

• Support compliance with HIQA, HSE, and internal policy requirements.
• Assist in maintaining audit-ready records and governance documentation.
• Follow all organisational policies, including data protection, safeguarding, and health & safety.

Qualifications & Experience:

• Essential:

• Previous administrative experience (healthcare or regulated environment desirable).

• Strong organisational and time-management skills.

• Desirable:

• Experience supporting HR or payroll functions.

• Experience in healthcare, homecare, or social care settings.
• Knowledge of GDPR, safeguarding, and compliance requirements

• Skills & Attributes:

• Excellent communication and interpersonal skills.

• High attention to detail and accuracy.
• Professional, approachable, and reliable.
• Ability to manage confidential information with discretion.

Salary & Benefits

• Hourly rate: €15.00 - €18.00 per hour (depending on experience).
• Fortnightly pay.
• Ongoing training and professional development.
• Supportive, inclusive, and values-driven working environment.
• Opportunity to grow within a developing healthcare organisation.

Job Types: Full-time, Permanent

Pay: €15.00-€18.00 per hour

Benefits:

• Additional leave
• Employee assistance program
• Flexitime
• Free or subsidised travel
• Sick pay

Work Location: In person