Descrição
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
- Job Summary_
Performs a variety of administrative and office support duties for the Strengthening Infections Disease Detection Systems (STRIDES) Activity in Thailand and Southeast Asia. The position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting and verifying data, summarizing and reconciling information or financial data, records management, reviewing and processing, researching, and inventory management. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.
- Accountabilities:_- Performs advanced-level administrative tasks in support of the STRIDES Activity in Thailand and Southeast Asia.- Serves as the primary point of contact for input from internal and external contacts.- Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail- Coordinate STRIDES Thailand/Asia Regional team meetings, Activity Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.- Ensure that communications are promptly and accurately dispatched.- Takes messages or fields/answers routine and non-routine questions.- Works in cooperation with other Administrative Associates to cover phones.- Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.- Responds to staff requests for administrative support as needed.- Sets up and maintains files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.- Receives and distributes incoming mail and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.- Communicates with both internal and external personnel as required.- Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc., to support functions.- Performs desktop publishing, creates and develops visual presentations- Establishes, develops, maintains, and updates a library of trade journals and magazines.- Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the department.- Works independently or as a member of a team on special and ongoing projects.- Acts as a liaison with other departments and outside agencies, including senior/executive management.- Handles confidential and non-routine information and explains departmental policies when necessary.- Designs and produces general correspondence, memos, charts, tables, graphs, business plans, etc.- Proofreads copy for spelling, grammar, and layout, making appropriate changes.- Schedules and arranges meetings and conferences for management.- Prepares agendas, notices, minutes, and resolutions for corporate meetings.- Assist with the coordination of meetings, facilities planning, and logistics required.- Takes minutes, prepares, and distributes to appropriate staff.- Coordinates special projects, at the request of management, which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, and creating brochures.- Supports management in the maintenance of the department's finances.- Coordinates set-up, invoicing, and payment for third-party suppliers and outside vendors.- Maintains various databases and spreadsheet files as requested by management.- Assigns work/task responsibilities for projects as directed by management.- Assists with the gathering, compiling, and evaluation of project due diligence data.- Familiar with departmental guidelines.- Enforces and adheres to organization policies and procedures, including corporate guidelines and best practices.- Maintains the library and classification and filing of new items.
- Applied Knowledge & Skills:- Demonstrates in-depth understanding of the area of specia