Descrição
Job Summary
Provide administrative and operational support to the Operation Supervisor by coordinating purchasing, logistics, documentation, and system updates. Ensure timely processing of procurement and shipment activities in compliance with company procedures while supporting day-to-day operational requirements.
Duties and Responsibilities:
- Execute daily purchasing activities in accordance with company procedures.
- Prepare and process purchase orders, quotations, and related documents.
- Maintain accurate purchasing data and records in ERP system (JDE).
- Follow up with suppliers to ensure timely delivery of goods and services.
- Coordinate inbound and outbound shipments (local and overseas).
- Liaise with freight forwarders for shipping arrangements and documentation.
- Track open POs and monitor pending deliveries.
- Ensure materials and tools are available to meet operational requirements.
- Support supplier registration and documentation process.
- Assist in preparing CIPL and related shipping documents.
- Coordinate service, calibration, and tool movement tracking.
- Monitor stator relines and support shipment planning.
- Generate routine reports on purchasing and shipment status.
- Ensure compliance with procurement policies and delegated authority.
- Provide general administrative and clerical support to Operations team.
- All other duties as assigned.
Experience:
- Diploma / Bachelor’s degree in business administration, Supply chain or related field
- 2-3 years of experience in purchasing, logistics, or administrative support.
- Experience in oil & gas industry is advantageous.
- Working knowledge in project scheduling, purchasing, shipping Incoterms and processes
- Proficient in MS Office, familiar with JDE
- Conversant in English.
- Work well under pressure and able to work independently.
Skills, training or special knowledge:
- Proficiency in Microsoft Word and Excel
- Familiarity service logging and tool tracking